The Voyage Education Partnership and Gosberton Academy are the data controllers of the personal data you provide to us. This means that the Trust and the Academy determine the purposes for which, and the manner in which any personal data relating to pupils and their families is to be processed.
Please contact the Data Protection Officer if you have any queries in relation to our data protection procedures at: DPO@voyage-education.org
Why do we collect and use pupil information?
We collect and use pupil information including relevant parent/family information) in order to provide children with an education and in accordance with UK law and the General Data Protection Regulation (GDPR).
Under GDPR we will process pupil information in accordance with the lawful conditions in Articles 6 and 9 and, in particular, where processing is necessary for us to comply with our legal obligations and to carry out tasks in the public interest of providing pupils with an education.
The categories of pupil data that we collect, hold and share include:
- Personal information (such as name (pupil and relevant family members), unique pupil numbers and address)
- Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
- Attendance and behavioural information (such as sessions attended, number of absences and absence reasons)
- Assessment information
- Relevant medical information (including special educational needs information)
- Behavioural information
- Photographs – these will be used to aid our records management
We use this information:
- To support pupil learning
- To monitor and report on pupil progress
- To provide appropriate pastoral care
- To assess the quality of our services
- To comply with the law regarding data sharing
- To ensure appropriate safeguarding procedure
Collecting Pupil Information
Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with GDPR, we will inform you whether you are required to provide certain pupil information to us or if consent is required.
Storing Pupil Data
We hold pupil data for no longer than necessary in relation to the purpose it was collected for and in accordance with our Data Protection/Retention Policy.
Who we Share Pupil Information With
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
We routinely share information with:
- Schools that pupil’s attend after leaving us
- Our local authority
- The Department for Education (DfE)
- The NHS
- Parent Pay
- School Meal Companies / Milk Delivery Companies
We share pupils’ data with the DfE on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
We are required by law to share information about our pupils with the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the National Pupil Database (NPD) under the Education (Information About Individual Pupils) (England) regulations 2013.
To find more about the data collection requirements placed on us by the DfE (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools. To find out more about the NPD go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information
Parent and Pupil Rights Relating to Personal Data
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact DPO@voyage-education.org
You also have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
- claim compensation for damages caused by a breach of the Data Protection regulations
If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
If you would like to discuss anything in this privacy notice, please contact:
Child Protection Policy
The Trust operates the following policy on its website regarding the use of photographs, to ensure the privacy and safety of pupils at the school:
- Where pupils are named, only their first names are given;
- Where a pupil is named, no photograph of that pupil is displayed;
- Where a photograph is used which shows a pupil, no name is displayed.
By observing these points, the school ensures that visitors to the website cannot link images of pupils to names of pupils.
The school follows a policy of seeking parents’ permission before using images which show pupils on the website.
No other private information about pupils is ever published on the website such as surnames or contact details.
We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information.
(1) What information do we collect?
We may collect, store and use the following kinds of personal data:
- Information about your visits to and use of this website;
- Information about any transactions carried out between you and us on or in relation to this website;
- Information that you provide to us for the purpose of registering with us, and/or leaving guestbook comments, and/or subscribing to our website services and/or email notifications.
(2) Information about website visits
We may collect information about your computer and your visits to this website such as your IP address, geographical location, browser type, referral source, length of visit and number of page views. We may use this information in the administration of this website, to improve the website’s usability, and for marketing purposes.
We may send a cookie which may be stored by your browser on your computer’s hard drive. We may use the information we obtain from the cookie in the administration of this website, to improve the website’s usability and for marketing purposes. We may also use that information to recognise your computer when you visit our website, and to personalise our website for you.
(3) Using your personal data
- Improve your browsing experience by personalising the website;
- Provide other organisations with statistical information about our users – but this information will not be used to identify any individual user.
We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.
(4) Other disclosures
- To the extent that we are required to do so by law;
- In connection with any legal proceedings or prospective legal proceedings;
- In order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
(5) Security of your personal data
We will take reasonable precautions to prevent the loss, misuse or alteration of your personal information. Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
(6) Policy amendments
(7) Third party websites
The website contains links to other websites. We are not responsible for the privacy policies of third party websites.
(8) Our contact details
Please see above for our contact details.
This disclaimer governs your use of our website; by using our website, you accept this disclaimer in full. If you disagree with any part of this disclaimer, do not use our website.
(2) Intellectual property rights
Unless otherwise stated, we or our licensors own the intellectual property rights in the website and material on the website. Subject to the licence below, all our intellectual property rights are reserved.
(3) Licence to use website
You may view, download for caching purposes only, and print pages from the website, provided that:
- You must not republish material from this website (including republication on another website), or reproduce or store material from this website in any public or private electronic retrieval system;
- You must not reproduce, duplicate, copy, sell, resell, visit, or otherwise exploit our website or material on our website for a commercial purpose, without our express written consent.
(4) Limitations of liability
The information on this website is provided free-of-charge, and you acknowledge that it would be unreasonable to hold us liable in respect of this website and the information on this website.
Whilst we endeavour to ensure that the information on this website is correct, we do not warrant its completeness or accuracy; nor do we not commit to ensuring that the website remains available or that the material on this website is kept up-to-date.
To the maximum extent permitted by applicable law we exclude all representations, warranties and conditions (including, without limitation, the conditions implied by law of satisfactory quality, fitness for purpose and the use of reasonable care and skill).
Our liability is limited and excluded to the maximum extent permitted under applicable law. We will not be liable for any direct, indirect or consequential loss or damage arising under this disclaimer or in connection with our website, whether arising in tort, contract, or otherwise – including, without limitation, any loss of profit, contracts, business, goodwill, reputation, data, income, revenue or anticipated savings.
However, nothing in this disclaimer shall exclude or limit our liability for fraud, for death or personal injury caused by our negligence, or for any other liability which cannot be excluded or limited under applicable law.
We may revise this disclaimer from time-to-time. Please check this page regularly to ensure you are familiar with the current version.
(6) Entire agreement
This disclaimer constitutes the entire agreement between you and us in relation to your use of our website, and supersedes all previous agreements in respect of your use of this website.
(7) Law and jurisdiction
This notice will be governed by and construed in accordance with English law, and any disputes relating to this notice shall be subject to the exclusive jurisdiction of the courts of England.
(8) Our contact details
Please see above for our contact details.
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These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms.
You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.